Who Are Deskless Workers, and Why Do They Need a Digital Workplace?

11 June 2020

deskless workers

Deskless workers make up the vast majority of the workforce globally. In this brief guide we'll cover deskless employees - who they are, how their needs differ from their desk-based peers, and why they need a digital workplace to be at their best. 

Table of Contents

1. Who are Deskless Workers?

2. Deskless Workers vs. Remote Workers

3. Where Do They Work?

4. Size of the Deskless Workforce, and Industries They Work In

5. Challenges Deskless Workers Face

6. What's a Digital Workplace, and Why do Deskless Workers Need One? 

7. Why Invest in a Digital Workplace for Deskless Workers? 

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A deskless worker hands you your morning latte.

A deskless worker comes to do your gas safety inspection every year.

And it's a deskless worker who boxes up your packages for delivery when all the stores are closed. 

Deskless workers do just about everything, but this phrase is a broad one.

What does it actually mean? 


Who are Deskless Workers?

Any employees who don't spend the majority of the working day behind a desk.

Sounds obvious, right?

A few other names deskless workers go by are:

  • Frontline teams
  • Mobile workers
  • Field teams
  • Offsite teams
  • Peripatetic workers

Deskless workers don't have access to a company computer like their office-based peers. Most don't even have a company email address.

 

What's the Difference Between Remote and Deskless Workers?

Remote workers might spend some or all of their time away from the office, but most are still desk-based. Remote workers usually have a company computer and email address as well as a dedicated workspace, whether that workspace is at home or somewhere else away from the office. Remote workers typically have access and regularly use the same workplace tools as office-based employees.

Deskless workers spend most of their time on their feet or traveling between sites. They rarely have a company computer that they take with them, and they don't have a dedicated workspace with access to the same tools used by office-based employees.

 

Where do Deskless Workers Work?

Here's a list of some of the most common places you can find deskless workers:

  • Stores
  • Restaurants
  • Bars
  • Factories
  • Warehouses
  • Construction sites
  • Hospitals
  • Pharmacies
  • Driving trucks
  • Traveling between physical sites
  • On top of wind turbines doing inspections

Deskless employees doing audits in a warehouse

 

How many deskless workers are there, and what industries do they work in?

There are 2.7 billion deskless workers globally, making up 80% of the workforce.

Here's a breakdown of the top industries employing deskless workers:

  • Retail
  • Manufacturing
  • Restaurants & Hospitality
  • Transportation & Logistics
  • Construction & Real Estate
  • Healthcare
  • Education
  • Agriculture

The Value of Deskless Workers

Deskless workers manufacture and deliver the products we consume every day.

Deskless workers build and maintain the infrastructure of cities and roads.

Deskless workers also keep stores and restaurants stocked and running.

These are just a few of hundreds of possible examples.

Whatever industry they work in, deskless workers are essential to the existence of the organizations employing them.

But unfortunately, many industries employing deskless workers have some of the highest levels of turnover and lowest levels of engagement out there.

By focusing on the deskless employee experience, employers can start to truly value everyone who isn't at the office 9-5.

And because of the work deskless workers do, this will have a profound impact on a company's profitability and growth.

 

What challenges do deskless workers face?

Desk-based employees have a physical workplace where they can connect and collaborate with peers.

On top of that, desk workers typically have a stack of digital tools to increase engagement, improve training and make them more efficient at everything they do.

Deskless workers don't have the same physical arena for collaborating with peers.

On top of that, they've been underserved by the tech industry, so most haven't been enabled with the same stack of digital tools as their office-based peers.

Deskless workers need a digital workplace.

Most of the challenges they face stem from this reality.

Here are 3 of them.

 

1) Lack of connection and engagement.

Office workers who see each other every day have more communication and engagement tools than most deskless workers.

This leads to deskless workers feeling disconnected and out of the loop from the rest of the company.

Ultimately, this impacts their performance. It's been proven time and time again that engaged employees do better work.

A study by Gallup found that manufacturing organizations with engaged employees outperform those with unengaged employees by 202%.

What employers need to do to engage deskless workers:

  • Open up internal communication channels across the organization, so deskless employees can collaborate with anyone regardless of location

  • Share company news and updates with deskless workers, just as much as office based workers

  • Flip it around and give deskless employees a voice too, so the rest of the company can see what they're up to.

Engaged deskless employee driving a truck

 

2) Training that doesn't meet their needs.

Spending on corporate training in 2019 totalled $83 billion in the United States alone.

And last year, almost half of training hours were delivered by an instructor in a classroom setting.

Even in the corporate world, classroom-based training is still the norm. But this style of training isn't the right fit for deskless employees.

Some deskless employees are your customers' first point of contact with your brand.

Some deskless employees have highly specialized and technical knowledge that keeps factories, warehouses and construction sites running safely and efficiently.

Standard onboarding practices just don't cut it for employees with such a vast array of job responsibilities, all of which are central to business continuity.

Deskless employees are rarely sitting at a desk. And their training needs to keep up.

What employers need to do to make training work for deskless employees:

  • Invest in a mobile learning platform, because mobile workers need training that's as mobile as they are

  • Change the format of training content so it gives your deskless workers the information they need, when they need it - in the most efficient and engaging format. Microlearning is the best option for this

  • Measure the impact of training, including KPIs like completion and engagement rates, so you can make improvements when needed

Deskless retail employees looking at training course on a tablet

 

3) Outdated processes that undermine productivity and efficiency.

Efficiency and productivity are the name of the game for a big chunk of deskless employees who work in manufacturing, transportation and even retail and hospitality.

Products need to be manufactured and delivered as quickly and perfectly as possible. Customers need to be served better and faster, every day.

But despite how many corporate tools have been developed to help desk workers manage their time, manage their projects and digitize paper-based procedures to maximize accuracy, these haven't crossed over into the deskless world.

Many processes used by deskless employees every day are still done manually or even on paper.

This slows them down, makes errors more likely, and prevents them from going above and beyond.

And ultimately, it's a signal to deskless workers that the organization under-values their contributions.

That's bad news for retaining and attracting a workforce of dedicated, engaged employees.

What employers need to do to bring outdated processes into 2020:

  • Invest in a mobile platform to digitize, streamline and simplify manual processes like checklists, inspection/audit forms, progress reports, risk assessments, etc.

  • Ensure that completed processes have an actionable outcome, rather than being a box-ticking exercise that gets buried in a stack of papers or file somewhere never to be seen again

  • Use data from digitized processes to gain visibility into what's going on in stores, physical sites, warehouses and more, and fix errors and inefficiencies ASAP

Deskless employees doing inventory checklist

 

What is a Digital Workplace, and Why Do Deskless Employees Need One?

Let's jump back to the digital workplace we mentioned earlier, and how not having one is the source of the road blocks deskless workers run into that prevent them from doing and feeling their best at work.

What exactly is a digital workplace?

It's the digital equivalent of the physical workplace office workers have, designed to support employee collaboration, productivity and continually improving performance.

The digital workplace is the entire concept, and it's supported by tools and tech and the organization uses to make this happen. 

According to Deloitte's Digital Workplace Report, "The digital workplace encompasses all the technologies people use to get work done in today's workplace - both the ones in operation and the ones yet to be implemented."

Why Invest in a Digital Workplace for Deskless Workers?

By investing in tech that supports your deskless workers' digital workplace, you're giving deskless employees a space to connect and collaborate with their peers and overcome the disconnect many feel.

A digital workplace helps organizations overcome all the challenges mentioned above - low engagement, insufficient training and outdated processes.

But overall, by investing in a digital workplace for the deskless workforce, you're doing these 3 very important things:

  • Creating a collaborative culture

  • Helping all employees perform their best and go above and beyond

  • Attracting and retaining talent, because the cost of turnover is both a loss of expertise and a loss of revenue - regardless of the industry you're in

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Improving the overlooked, undervalued employee experience of deskless workers isn't just about buying a few innovative new tech platforms and calling it a day.

It requires and mindset shift and willingness to listen to all employees, wherever they are. And it's high time for every company to get started.

 

YOOBIC's all-in-one digital workplace platform for deskless workers helps them perform their best through streamlined processes, seamless communication and continuous learning.

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